HIPAA Compliant Medical Billing and Data Security
Protecting patient information is central to our medical billing and revenue cycle work. Here is how Express MBS safeguards protected health information and supports your compliance duties.
HIPAA compliant medical billing means a billing company handles patient information under a signed business associate agreement and uses safeguards such as staff training, encryption, access controls and an incident response plan. Express MBS follows this approach for its healthcare clients.
Our HIPAA Privacy and Security Practices
Seven practices that protect protected health information (PHI).
Staff HIPAA training
All Express MBS staff have completed HIPAA training covering patient privacy, appropriate handling of PHI, information security and responsible data access.
Business associate agreements
We maintain signed business associate agreements with healthcare clients, as applicable, to set out responsibilities for protecting PHI.
Data encryption
Encryption safeguards protect sensitive healthcare information while it is transmitted and while it is stored in supported systems.
Access controls and authentication
Access to sensitive information is managed by staff responsibility. Authentication and access controls help prevent unauthorized access to systems containing PHI.
Security risk assessment
We have conducted a security risk assessment to identify risks to the confidentiality, integrity and availability of protected health information.
Incident response and breach notification
Documented procedures cover identifying, investigating, escalating and handling security incidents, including applicable breach-notification duties.
Vendor security and agreements
We keep appropriate agreements and safeguards for third-party vendors that handle PHI, including business associate agreements where required.
How the Business Associate Agreement Process Works
A BAA is signed before we handle any patient information.
We agree on scope
We confirm which services we provide and what patient information we will need.
We sign the BAA
The agreement sets out how patient information may be used and protected.
We set up secure access
Access is limited to the staff who need it for your account.
We review as things change
We update practices as operations and regulations change.
Our Commitment to Healthcare Data Protection
We recognize the responsibility that comes with supporting healthcare providers. Express MBS is committed to maintaining appropriate privacy safeguards, protecting sensitive information and reviewing its security practices as operational and regulatory requirements evolve. Program reference date: January 2026.
Frequently Asked Questions
Answers about HIPAA, BAAs and patient data.
Helpful Resources
Official sources for the rules we follow when we bill.
- CMS.gov: Medicare coverage, billing and payment rules.
- Florida Agency for Health Care Administration: Florida Medicaid information.
- HHS HIPAA information: official guidance on privacy and security rules.
Questions About How We Protect Your Data?
Email info@expressmbs.com or call (727) 314-7240. Free practice audit and a free 30-day billing trial.