How to Bill and Use CPT Code 99214 Properly
June 18, 2025
Mental Health Billing Services in Florida, FL
Managing a mental health practice in Florida comes with many challenges—and billing shouldn’t be one of them. As mental health providers focus on delivering compassionate care, billing complexities can create unnecessary stress, delayed payments, and denied claims. That’s why professional mental health billing services in Florida, FL are more important than ever.
Whether you’re a solo psychiatrist, group therapy practice, or a mental health clinic, having expert billing support can help you stay financially healthy while ensuring compliance with Florida-specific regulations.
Why Mental Health Billing Is Unique
Mental health billing is unlike general medical billing. It involves:
- Specific CPT codes for therapy (like 90832, 90834, 90837)
- Session time documentation
- Authorization requirements from insurance
- Compliance with HIPAA and Florida Medicaid guidelines
- Telehealth billing rules
Because of these nuances, working with mental health billing specialists in Florida ensures your claims are clean, compliant, and paid faster.
Local Billing Knowledge Matters in Florida
Every state has different payer requirements, and Florida is no exception. Medicaid and private insurers often require:
- Prior authorizations for therapy sessions
- Use of modifiers for telehealth (e.g., 95 or GT)
- ICD-10 codes linked correctly to CPT codes
- Specific billing portals like Florida SHOTS or Availity for submissions
A dedicated Florida mental health billing company understands these state-specific systems, helping you reduce rejections and speed up reimbursements.
Services Offered by Mental Health Billing Companies in Florida
Here’s what you can expect from a professional psychiatric billing service in Florida:
1. Claim Submission & Management
Accurate submission of claims with the right codes and modifiers, tailored to each payer.
2. Patient Eligibility Checks
Verification of insurance benefits before appointments to avoid surprises.
3. Authorization Handling
Managing prior auth requests for therapy sessions, assessments, and medication management.
4. Denial Management
Appealing denied or rejected claims, identifying patterns, and fixing billing errors.
5. Payment Posting & Reporting
Posting payments, reconciling accounts, and providing financial reports to track your income.
6. Compliance Monitoring
Keeping your practice in line with Florida Medicaid, HIPAA, and telehealth policies.
Common Mental Health CPT Codes Used in Florida
Mental health providers frequently bill the following codes:
CPT Code | Â Â Â Â Â Â Â Â Â Â Â Â Â Â Description |
90791 | |
90792 | Â Â Â Â Psychiatric Evaluation with Medical Services |
90832 | Â Â Â Â Â 30-minute Individual Therapy |
90834 | Â Â Â Â Â 45-minute Individual Therapy |
90837 | Â Â Â Â Â 60-minute Individual Therapy |
90846/90847Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â | Family or Couples Therapy |
96127 | Brief Emotional/Behavioral Assessment |
99417 | Prolonged services (if time exceeds standard session) |
These codes need to be paired with appropriate ICD-10 diagnoses and sometimes modifiers depending on the payer.
Who Can Benefit from Florida Mental Health Billing Services?
If you run or work in any of the following, a billing service can help you:
- Private psychiatric practices
- Licensed mental health counselors (LMHCs)
- Marriage and family therapists (LMFTs)
- Licensed clinical social workers (LCSWs)
- Group therapy practices
- Behavioral health clinics
- Substance abuse treatment centers
How Outsourcing Mental Health Billing Boosts Revenue
Here are key benefits Florida providers experience:
- Faster Payments – Claims are submitted correctly the first time
- Fewer Denials – Professionals catch coding and documentation errors
- More Time for Patients – Clinicians focus on care, not paperwork
- Improved Compliance – Reduced risk of audits or fines
- Increased Revenue – Fewer billing delays and improved cash flow
Choosing the Right Mental Health Billing Company in Florida
When selecting a billing partner, look for:
- Experience with Florida Medicaid and commercial payers
- Certified coders (e.g., CPC, CMRS)
- Knowledge of teletherapy billing
- Transparent reporting and real-time claim tracking
- Flexible pricing (percentage of collections or flat fee)
Trusted Mental Health Billing Services Near You
If you’re a therapist, counselor, or psychiatrist in Florida, you don’t have to tackle billing alone. Partnering with a reliable mental health billing company in Florida, FL can help you grow your practice with peace of mind.
You deserve a team that understands the ins and outs of psychiatric billing, Florida-specific rules, and how to keep your revenue cycle strong.
Frequently Asked Questions (FAQs)
Top options include TherapyNotes, SimplePractice, and Kareo, especially when paired with a billing service familiar with Florida payer requirements.
Yes, many Florida billing companies specialize in Medicaid billing, including authorizations, managed care organizations (MCOs), and claim resubmissions.
Costs vary but typically range from 5% to 10% of collections or a flat monthly fee, depending on the services provided and your practice size.
Yes, telehealth mental health services are reimbursable in Florida. Proper use of modifiers (e.g., 95) and payer policies is crucial for payment.
